EXHIBITOR POLICIES & PROCEDURES
1) Payment- Complete payment shall be received along with the signed contract and insurance certificate. Failure to make
payment constitutes breech of contract and shall result in termination of the rental agreement. Credit cards are accepted.

2) Cancellation of Agreement- If this agreement is canceled by Exhibitor or by Management for any reason or as a result of Exhibitor’s default or violation of this agreement, monies paid to Management by Exhibitor shall be retained as follows:
cancellation occurring 30 days or more before the start of the show, Management shall retain 25% of the rent and return the
balance to the Exhibitor; cancellation occurring within 30 days of the show, the entire rent paid to date by Exhibitor shall be retained by Management. Cancellations must be submitted to Management in writing. Date of receipt of written notice will be used regarding 30 day time period.

3) Sub-Letting Booth Space- No Exhibitor shall assign, sublet or apportion the whole or any part of the space allotted to him, nor exhibit therein any other goods, apparatus, services, than those manufactured or sold by the Exhibitor in the regular course of business.

4) Unoccupied Booth Space/Refunds- If Exhibitor fails to occupy rented space the first day of the show or fails to comply in any other respect with the terms of this agreement, the Home Show Manager shall have the right to use such space. No refunds will be made if space or portion of space is not used.

5) Rights of Management if Event is Not Held- The BHHBA, its Board of Directors and Staff shall not be liable for any damages or expense incurred by Exhibitors in the even the show is delayed, interrupted, or not held as scheduled; and if for any reason beyond the control of the Management the show is not held, Management may retain so much of the amount paid by the Exhibitors as is necessary to defray expenses already incurred by Management.

6) Eventualities- In case the Civic Center shall be partially or totally destroyed by fire, or the elements, or by any other cause, or any other circumstances shall make it impossible for the Management to permit the contracted space to be occupied by the Exhibitor, then this lease shall terminate and the Exhibitor shall waive any claims for damages or compensation except the pro rata return of the amount paid for the rental space.

7) Exhibitor Conduct and Character- Any negative actions, behavior, or conduct that is seen by Management or reported by BHHBA Executive Officer or Home Show Committee Members will be grounds for Management to ask Exhibitor to leave the show.
Problems that cannot be resolved at once could be basis for denial to Exhibitor to enter future BHHBA Shows. The BHHBA Board of Directors and Manager reserve the right to judge the exhibit based on the information provided on the contract with regard to booth and exhibit contents, as to suitability of exhibit. Exact disclosure about your intended exhibit is required at the time the rental space agreement is submitted for consideration. It should be understood that submission of the rental agreement does not automatically guarantee space.

8) Licenses- Any and all City, County, State, or Federal licenses, inspections or
permits required by law of any Exhibitor in the installation or operation of his display shall be obtained by the Exhibitor at his own expense prior to the opening of the show.

9) Removal of Exhibits- All property not removed from the Civic Center by Noon on October 3rd and 4th is subject to rental charge from the Civic Center and no responsibility is taken for lost items after that date.

10) Compliance- The Exhibitor agrees that his exhibit shall be admitted and shall remain from day to day solely on strict
compliance with the rules herein stated. BHHBA reserves the right to reject, eject or prohibit any exhibit in whole or in part, or any Exhibitor or his representatives, with or without giving the return to the Exhibitor of the amount of rental unearned at the time of ejections. If any exhibit or Exhibitor is ejected for violations of these rules or for any other stated reasons, no return of rent shall be made.

11) Liability/Legal/Insurance- The BHHBA, its Board of Directors, Staff and Employees assume no liability or responsibility for the safekeeping of any personal property nor do they assume any liability for any accident, injury, or property damage occurring within the booth space of any Exhibitor or as a result of any activity by any Exhibitor.

A) Exhibitor shall indemnify and to hold harmless the BHHBA, is Board of Directors, the Management and the Civic Center from and against any and all claims, damages, losses, and expenses including attorney’s fees arising out of or resulting from the activities of the exhibitor, or the officers, contractors, licensees, agents, servants, employees, guests, service groups, visitors of Exhibitors.

B) Exhibitor shall present proof of purchase and maintain liability insurance in the amount of $1,000,000 as will protect him from claims which may arise out of or result from the activities of the Exhibitor. Neither the Management nor the Civic Center shall be responsible for the loss or damage occurring to the exhibit or sustained by the exhibit from any cause. EXHIBITOR SHALL PROVIDE PROOF OF CERTIFICATE OF INSURANCE NAMING THE BLACK HILLS HOME BUILDERS ASSOCIATION AS THE ADDITIONAL INSURED. RENTAL AGREEMENT WILL NOT BE PROCESSED WITHOUT THIS DOCUMENT!

C) If a civic action arises between the parties out of this agreement or to enforce any of its provisions, the losing party shall pay the attorney’s fees for the prevailing party as trial court may adjudge reasonable and if an appeal is taken from any judgment of the trial court, the losing party shall pay the amount the Appellate Court shall adjudge reasonable as the prevailing party’s attorney’s fees on appeal.

12) Restrictions on Alterations to Facility-

A) Holes may not be drilled, cored, or punched in the building.

B) No adhesive backed decals or similar items, may be affixed in any way to walls, windows, columns, ceilings, or furniture on Civic Center property. Decorations, signs, banners, etc. may not be taped, nailed, tacked, stapled or otherwise fastened to ceilings, walls, doors, painted surfaces, furniture or columns. Exhibitors may not apply paint, lacquer, adhesive or any other coating to the building floors, walls or to standard booth equipment. No point, tape or tape residue shall remain on show floor after move out is completed.

C) Exhibitors are liable for any damage caused to the building, floors, walls, or to standard booth equipment or to other Exhibitor’s property.

13) Other Restrictions-

A) The Management reserves the right to restrict or remove exhibits, without refund, that have been falsely entered or are deemed by the Management unsuitable or objectionable. This restriction applies to, but is not limited to noise, PA systems, person, animals, birds, conduct, printed matter, or anything of a character that might be objectionable to the show or the Management.

B) Helium or other lighter than air balloons are not permitted in the Civic Center unless they are an integral part of the display and are securely tethered. Make arrangements with the Manager prior to the opening of the show. Exhibitors will be responsible for all expenses for retrieval of balloons, should it become necessary.

C) Parking in the loading areas is permitted for loading and unloading only. Violators will be towed at their expense.

D) No animals are permitted into the building without prior approval of Management (this is not intended to exclude animals for purposes of providing aid to handicapped persons).

E) Combustion engines shall not be operated on the Exhibit Floor as part of an exhibit. Protective floor covering shall be placed under vehicle bumper to bumper and inside of wheel to inside of wheel to protect against vehicle fluid leaks. Battery cables must be disconnected, gas caps securely taped, and less than tank of gasoline is required. Propane tanks shall not exceed 2lb. Cylinder (LPG 5lb capacity) and require Fire Marshal approval. No charcoal fires shall be permitted. Small combustion engines (lawn mowers) will not be permitted to contain any gasoline in fuel tanks. Spot checks for compliance to the above state regulations will be done by the Fire Marshal during the show set up and throughout the show. This section is subject to amendment of local fire codes at the direction of the Rapid City Fire Department and Fire Marshal. It is the EXHIBITORS responsibility to obey all fire code regulations. Fire code regulations may be viewed at http://www.rcgov.org/firedept/prevention_division.htm, then click on “Regulations for indoor/outdoor public assembly.

F) All plantings and fountains shall have waterproof plastic materials underneath for floor protection.

G) Exhibitors shall confine the display and it’s contents (i.e. brochures, souvenirs, samples) to the booth space assigned and not project in any way into the aisle space of surrounding booth space. Exhibitors MAY NOT conduct business outside of their booth space. No individual PA systems, flashing lights, or sirens are permitted and music or sound must not be audible more than 8’ from the perimeter of the booth. Any noise that is bothersome to neighboring exhibitors will not be
permitted. In the demonstration of food preparation, Exhibitors must take precaution to insure that cooking exhaust, odors, or smoke be handled so as not to contribute to air pollution. Violations after a first warning by Manager will result in termination of Exhibitor’s booth.

H) The Civic Center has controlled liquor license and in accordance with the rules and regulations of the South Dakota Liquor
Control Commission, it is against the law for a tenant (BHHBA) or Exhibitors to bring alcoholic beverages into the building for any purpose.

I) No raffle tickets, lottery tickets, or other promotions will be allowed inside, outside, or on Civic Center property.

J) Water outlets are located on outside walls of exhibit areas and will be made available to Exhibitors needing access. Water disposal must be coordinated with Civic Center maintenance people. At no time will hoses or other conveyances of water be allowed to intersect with pedestrian traffic areas.

K) Absolutely NO PLASTIC table coverings are permitted in this show! Please make sure your cloth table coverings are presentable in appearance.

L) Exhibitors are responsible for trucking, storage, handling, set-up and removal of exhibit materials. Do not ship directly to the Civic Center. They cannot accept advance freight shipment for Exhibitors.

M) Anyone providing or selling food items MUST have authorization from Civic Center Management prior to the set up date of the show.

14) Complete Agreement
This agreement contains all the terms and conditions agreed on by the parties hereto, and no other agreements, oral or otherwise, regarding the subject matter of this contract, shall be deemed to exist or to bind any of the parties hereto